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Library Reserves & Course Material Support for Faculty Guide

This guide for Pepperdine faculty provides important information and highlights available support resources for the transition to electronic-only course reserves.

Learn More! Join Our Webinar

As Pepperdine University continues to respond to COVID-19, Pepperdine Libraries is also working to support our community. In addition to updating webpages of resources for students and faculty, we are hosting webinars on how electronic reserves can support faculty during this trying time. 

Our next live session will be Friday, February 5th, 2021 at 1:00 pm PST. If you are interested in attending this session, please contact Lauren Haberstock ( 

Below, you will find the recording and slides from our latest webinar session.

Timestamps for E-Reserves Webinar Recording:

0:00 Introduction to Webinar

1:02 Introduction to Electronic Reserves (E-Reserves)

2:13 Pros of E-Reserves During COVID-19

4:25 Logistics of E-Reserves: How to Request Materials

5:22 Restrictions and Limitations for E-Reserves

7:28 Demonstration of E-Reserves within the Courses/Sakai LMS

18:55 Copyright and Fair Use Considerations

22:06 Q&A

During the webinar, Academic Video Online was identified as Academic Video Premier. If you have any questions about Pepperdine Libraries' streaming platforms, please reach out to Sally Bryant ( or your library liaison

Request Forms for E-Reserves

E-Reserves are a great tool for faculty and for students. Please consult the list of materials that can (and cannot) be placed on E-Reserve and see the FAQs below before completing the request form!

Seaver College E-Reserves Request Form

Graduate Programs E-Reserves Request Form

E-Reserves FAQs

How will my students access e-Reserves?

  • Students can access materials placed on electronic reserves through Courses. When resources are uploaded, they will be automatically linked to the corresponding Courses site. 
  • If you teach a course delivered via 2U, library staff will send you a link to the e-Reserves for your course that can be posted on the 2U Course Wall for students to access. 

How many pages or chapters from one book can I put on e-Reserves?

  • There is no exact number of pages or chapters as each book has a different number of pages and chapters. In order to comply with copyright restrictions, faculty need to indicate the number of pages (or chapters) from a text they are interested in placing on electronic reserves and a library staff member will advise on any restrictions/ limitations.

What if I want to include a video on e-Reserves for an online course?

  • Links to licensed videos can be added to electronic reserves. We cannot upload MP4 or MOV video files to electronic reserves. 

Can I place articles from our library databases and electronic journals on e-Reserves?

  • Yes, if Pepperdine Libraries has access to an electronic journal article we can place it on electronic reserves.

Can I place articles from the Harvard Business Review on e-Reserves?

  • Due to publisher restrictions, we cannot provide a direct link to articles from the Harvard Business Review. We can provide a link to Business Source Premier, the database where students can access HBR articles, along with instructions on how to find HBR articles on Business Source Premier. We also created a short video tutorial that demonstrates how to find HBR articles from an electronic reserve. 

Can I place sample student papers and projects on e-Reserves? 

  • Student work with a signed release form to be FERPA compliant (supplied by the library) can be placed on electronic reserves.

How early should I provide materials I want on e-Reserves?

  • As soon as possible. Some items may take time to put on reserve or may require permission. The sooner the library staff are given a list the sooner you will know what can or cannot be placed on electronic reserves.

How soon will items be available on e-Reserves?

  • Items can appear based on dates communicated to library staff, provided materials were able to be uploaded on electronic reserves.

How long are materials kept on e-Reserves?

  • Materials will be kept on electronic reserves until the end of the semester. If faculty wish to have the same materials used for the following semester they need to contact library staff as soon as possible.

When I need e-Reserves documents changed on one of my courses, what should I do?

  • Any additional or change to documents to be placed on electronic reserves need to be submitted to library staff via the online form as soon as possible.

What is copyright and how does it affect e-Reserves submissions?  

  • Copyright is a form of protection provided by the laws of the United States (Title 17, U.S. Code) to authors. The owner of the copyright has the exclusive right to do and authorize the following:
    • To reproduce the work;
    • To prepare derivative works based upon the work;
    • To distribute copies of the work to the public by sale or transfer of ownership, or by rental, lease, or lending;
    • To prohibit other persons from using the work without permission;
    • To perform the work publicly. 
  • Copyright protection covers both published and unpublished works as well as out-of-print materials. This Memorandum on Copyright Law and Compliance was written for the University of Nebraska but provides a helpful checklist for determining Fair Use and offers guidance on copyright issues. 
  • Click on Copyright Term and the Public Domain in the United States for more information on copyright issues.
  • Please visit our Copyright & Fair Use guide for more detailed information. 

What is Fair Use and how can I determine whether an item is within Fair Use?

  • Under the “fair use” rule of copyright law, an author may make limited use of another author’s work without asking permission. However, “fair use” is open to interpretation.  
    • Fair use is intended to support teaching, research, and scholarship, but educational purpose alone does not make every use of a work fair. 
    • It is always important for an instructor to analyze how he or she will use a particular work to ascertain if their use will qualify under the "fair use" rule of copyright law. 
  • Ask yourself the following questions:
    1. What is your purpose in using the material? Are you going to use the material for monetary gain or for education or research purposes?
    2. What is the characteristic nature of work – is it fact or fiction; has it been published or not?
    3. How much of the work are you going to use? A small amount or large? Is it the significant or central part of the work?
    4. How will your use of the work affect the author’s or the publisher’s ability to sell the material? If your purpose is for research or education, your effect on the market value may be difficult to prove. However, if your purpose is commercial gain, then you are not following fair use. 
  • The U.S. Copyright Office has a Fair Use Index that is helpful in understanding what courts have to date considered to be fair or not fair