Special Collections and University Archives are open to all users who fill out a registration form and present a form of photo identification, subject to the following guidelines:
Registration
General Reading Room Rules
Handling of Materials
General
Personal Photography
Digital Scanning
Digital reproduction of special collections materials is available upon request.
Materials selected for reproduction must be assessed for preservation concerns and approved by a Special Collections librarian.
All reproduction will be completed by library staff or by external vendors selected by the library.
Unless otherwise requested, digitized materials will be provided in the following formats:
Images: 600 dpi tiff files
Text: PDF
Audiovisual recordings: to be discussed
Reproductions will be delivered through an online attachments account. If a data CD is required by the requestor, additional fees will apply (see below).
Reproductions will be provided on a first-come, first-served basis. While deadlines will be accommodated as much as possible, please allow up to one month for delivery for in-house projects. Time estimates will be provided for projects completed by external vendors.
Reproduction requests that can be completed within the library are generally provided free of charge to Pepperdine users (faculty, staff, students, alumni, members of the Board of Regents, and university departments). The department reserves the right to charge fees for large projects when necessary. Please see below for charges for CDs, shipping, and vendor digitization.
Reproduction requests by non-Pepperdine users that can be completed within the library are subject to the following fees, payable by cash or check made out to “Pepperdine University Libraries”:
Images and text: $10 set-up fee, including one image and $2 each additional image
Digital file conversion: $10 set-up fee, including one file and $2 each additional file
Sound recording and moving image: cost estimate will be provided
Data CD: $5 (when requested for delivery of files)
Shipping: $5 domestic, $20 international (when requested for delivery of files)
Reproduction requests that must be completed by an external vendor will be provided at-cost, including the cost of digitization as well as the cost of shipping the materials to the vendor and back to Pepperdine. A cost estimate will be provided. If a CD for the digital files and/or shipping are required, the above fees apply.
Publication of Images
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