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InfoGuides | Pepperdine Libraries

RefWorks: Write-N-Cite

Downloading Write-N-Cite

At this time we recommend only using Write-N-Cite Version 3 for Windows, NOT Version 4!

Write-N-Cite III for Windows
  • MS Vista and Word 2007 compatibility
  • Also compatible with XP and Word 2003
  • Single document formatting
  • Faster formatting for large documents
  • Includes Ability to Write and Format Papers Offline

Download (964k)Install Information

Mac UsersWrite-N-Cite for MS Word

  • Mac OS X 10.5-10.7 compatibile
  • Support for Word 2008 and 2011
  • Instant citation formatting
  • Seamless online/offline access
Install Information
Download Now(WnC4Install.dmg - 18MB)

About Write-N-Cite

Write-N-Cite is a utility that allows users to add and properly format references from your RefWorks database into your paper while you write. It works with your word-processor to create citations in your preferred citation style. With Write-N-Cite, you can cite references in a manuscript instantly. There are multiple versions of Write-N-Cite available---depending on your preferred operating system.

Installing Write-N-Cite

When you are logged into Reference Works, you will find Write-N-Cite in the dropdown menu under tools. Once you click on it, it will give you the download option for the most current version of Write-N-Cite. At this time we suggest that all Windows users only use Version 3:

Using Write-N-Cite

Citing References

  1. From Microsoft Word, click the insertion point (the point where you want the reference inserted).
  2. Switch to Write-N-Cite and click the Cite link next to the correct reference. Write-N-Cite automatically inserts the opening and closing curly brackets as well as the Ref ID, Author Last Name and Year. This is called a Citation Placeholder and it is what RefWorks reads when formatting your paper. It is not what your final citation will look like.
  3. If you want to modify or remove information that will appear in the formatted citation, click on the Edit Citation link in the upper right-hand corner of the Write-N-Cite window (Note: only Windows users have this option -- Mac users can modify citation placeholders by using In-Text Switches).
  4. To cite a second reference in the same location, click the Cite link for the second reference. The reference information is automatically inserted in the same set of curly brackets.

Editing Citations (Windows Users only)
The Edit Citation link launches the Citation editor which allows you to:

  • preview your reference in an output style of your choice
  • modify how your citation will appear in-text or in a footnote by
    • supressing (hiding) entire citation
    • suppress (hiding) the author
    • suppress (hiding) the year
    • adding text before the in-text citation
    • adding text after the in-text citation
    • adding a specific page number (overriding the page number in your RefWorks record). This feature only works if the output style you plan to use has page numbers in the in-text citation or footnote. Also, this is the ONLY editing feature that works with a footnote.

When you make any changes using the Citation Editor, your citation placeholder (the temporary citation used by RefWorks to read and format your paper) will appear like this:
Before using the Citation Editor: {{14578 Babcock, L.E. 1988; }}
After using the Citation Editor to add a page number and text: {{14578 Babcock, L.E. 1988/p text before /f text after; }}

When you use the Citation Editor, you will see some coding inserted in your citation placeholder. This coding (also called “switches”) tells RefWorks to do the action you specified. This coding is removed when your paper is formatted.
->Note: Make sure you “save to Word” any changes you make using the Citation Editor. To edit an existing citation
   placeholder in Word, place your cursor within the double curly brackets of the citation placeholder you wish to modify.
   The Edit Citation link will display in Write-N-Cite and you can make any edits you desire.

Editing Citations (Mac, Netscape and Linux Users)

Some Output Styles require that a specific page be included in an in-text citation. Others require that the author name be left out of the citation if the name is included in the text. RefWorks cannot determine a specific page number for a reference or know when an author name is in the text. You can, however, manually instruct the program to exclude or include certain items in the citation through the use of in-text switches.

Creating a Bibliography

  1. In RefWorks, click Bibliography to generate the formatted paper
  2. Select the correct Output Style and select Create Bibliography. You do not need to select the file since Write-N-Cite is already linked to the current document. The program creates the formatted paper as a new document with the document name preceded by the word "Final". For example, a document named Test.doc would be formatted with the name Final-Text.doc. Remember, if you need to make edits to the document, be sure to edit the original document and re-create the formatted document by running the bibliography process again. Also, you are not able to create a bibliography from a list.