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InfoGuides | Pepperdine Libraries

Managing Data Sets: Funding Agency Requirements

Centers for Disease Control and Prevention (CDC)

The purpose of CDC’s data release/sharing policy is to ensure that (1) CDC routinely provides data to its partners for appropriate public health purposes and (2) all data are released and/or shared as soon as feasible without compromising privacy concerns, federal and state confidentiality concerns, proprietary interests, national security interests, or law enforcement activities.

Department of Energy (DOE)

DOE's CIO has primary responsibility to ensure that Information Technology (IT) is acquired and information resources are managed in a manner consistent with statutory, regulatory, and Departmental requirements and priorities. With this responsibility, the CIO provides information resources management advice and assistance to the Secretary of Energy and to other senior managers.

Institute of Museum and Library Services (IMLS)

IMLS encourages sharing of research data.

National Aeronautics and Space Administration (NASA)

NASA Data & Information policy promotes the full and open sharing of all data with the research and applications communities, private industry, academia, and the general public. The greater the availability of the data, the more quickly and effectively the user communities can utilize the information to address basic Earth science questions and provide the basis for developing innovative practical applications to benefit the general public.

National Endowment for the Humanities (NEH)

Beginning in January 2012, the NEH Office of Digital Humanities will offer Digital Humanities Implement Grants (DHIG). DHIG applicants will be required to submit a data management plan and a sustainability plan. For more information check out their guidelines.

National Institute of Health (NIH)

To facilitate data sharing, investigators submitting a research application requesting $500,000 or more of direct costs in any single year to NIH on or after October 1, 2003 are expected to include a plan for sharing final research data for research purposes, or state why data sharing is not possible. For a complete overview please visit the NIH Policy.

National Oceanic and Atmospheric Administration (NOAA)

The Federal Ocean Data Policy requires that appropriate ocean data and related information collected under federal sponsorship be submitted to and archived by designated national data centers. Funding agencies, with assistance from the centers, identify the data and require their principal investigators to submit these data within specified time periods.

National Science Foundation (NSF)

As of January 18, 2011, all proposals submitted to NSF must include a supplementary document describing how the proposal will conform to the new NSF policy on the dissemination and sharing of research results. For a more complete overview please see the NSF Policy.

Keep in mind that some NSF Directorates, Programs, and Divisions have their own specific requirements:

Biological Sciences Directorate (BIO)

Directorate-wide Guidance

Education & Human Resources Directorate (EDU)

Directorate-wide Guidance

Engineering Directorate (ENG)

Directorate-wide Guidance

Geological Sciences Directorate (GEO)

Division of Earth Sciences

Division of Ocean Sciences

Division of Atmospheric & Geospace Sciences

Division of Astronomical Sciences

Division of Chemistry

Division of Materials Research

Mathematical and Physical Sciences Directorate (MPS)

Division of Mathematical Sciences

Division of Physics

Social, Behavioral and Economic Sciences Directorate (SBE)

Directorate-wide Guidance 

United States Department of Agriculture

USDA Cooperative State Research, Education, and Service (CSREES) requires all funded research data to be submitted into the public domain without restriction, citing that "Pre-publication release of genome sequence data has been of tremendous benefit to the scientific research community and CSREES strives to ensure that such rapid release of sequence data continues.... There should be no restrictions on the use of the genomic sequence data, but the best interests of the community are served when all act responsibly to promote the highest standards of respect for the scientific contributions of others. Investigators are also encouraged to collaborate and make information available via the relevant worldwide web sites." They do make some exceptions to allow for patent applications, but require that the terms of any usage agreements should be stated clearly in the application or revisions prior to funding.